**Privacy Policy**

The following data protection provisions of Jürgen Koller Software GmbH apply to the "Content Search" software application from April 6th, 2023.

In the following, Jürgen Koller Software GmbH is referred to as "provider".

The "Content Search" application is provided via the Apple App Store and is available for the operating system macOS from version 12. The application allows searching for content in PDF, image files, text, Pages, Numbers, Keynote, and Office files. To do this, the user first selects a folder in which the search is to be carried out. Our cloud service may be required to create the search index for Office files. The conditions for using the cloud service are treated separately. Before the cloud service can be activated, the user must grant permission within the application.

We use ChatGPT by OpenAI for the automated document management within the "Content Search" application. This includes generating search indexes and organizing document content to enhance the search functionality. No personal data is transmitted to or processed by ChatGPT.

No personal data is collected, stored, or otherwise processed by the provider while the app is being used. We have no control over surveys made using the Apple SDKs and making them available on the App Store. The terms of use and data protection regulations of the Apple App Store in the respective country apply to these surveys.

The use of the app requires the installation and agreement to the terms of use and data protection regulations. No personal data is collected during the installation.

**Rights of the Data Subject:**

We would like to point out that you, as the data subject, have the following rights in connection with the processing of your personal data in accordance with the EU General Data Protection Regulation (EU GDPR):

- Information rights according to Article 13 and Article 14 of the EU GDPR

- Right to information in accordance with Article 15 of the EU GDPR

- Right to rectification according to Article 16 of the EU GDPR

- Right to erasure according to Article 17 of the EU GDPR

- Right to restriction of processing in accordance with Article 18 of the EU GDPR

- Right to data portability according to Article 20 of the EU GDPR

If you have any questions on this topic, please contact our data protection officer at the e-mail address datenschutz(at)juergenkoller.software.

In accordance with Article 21 of the EU General Data Protection Regulation (EU GDPR), you have the right to revoke your consent to the collection, processing/storage, and use of your personal data at any time. The revocation must be sent in writing to Jürgen Koller Software GmbH, Wilhelmstr. 5, 74072 Heilbronn or by email to datenschutz(at)juergenkoller.software.

You can contact our data protection officer in writing (including e-mail) at any time with questions or complaints at the e-mail address datenschutz(at)juergenkoller.software. In addition, the competent data protection authority is available to you, if available.

Jürgen Koller Software GmbH reserves the right to change or supplement this data protection declaration at any time with effect for the future, insofar as the changes are reasonable for the user, taking into account the interests of 'Content Search'. This is particularly the case if the changes are essentially not associated with any disadvantages for the user, e.g. changes to contact information, the inclusion of additional services, or the like.

In any case, the provider will inform the user of a change to this data protection declaration with reasonable advance notice, but at least 14 days before the intended entry into force. The provision takes place directly in the application, where the user has to agree again if a change is made. Further use of the application is not possible without renewed consent.

The provider of the 'Content Search' is Jürgen Koller Software GmbH based in Wilhelmstr. 5, 74072 Heilbronn, Germany. You can reach us by phone at +49 (07131) 3828083 or by email at datenschutz(at)juergenkoller.software. The managing director is Jürgen Koller. The commercial register is kept at the district court of Stuttgart under number HRB 765195. Our sales tax identification number is DE318380246.

**Data Protection**

We are very pleased that you are interested in our company. Data protection is of a particularly high priority for the management of the following publishers of this website: Jürgen Koller Software GmbH and the app 'Content Search'. The separately regulated data protection regulations of the Apple App Store apply to the use of the app. In principle, the Jürgen Koller Software GmbH website can be used without providing any personal data. However, if a data subject wants to use special company services via our website, the processing of personal data could become necessary. If the processing of personal data is necessary and there is no legal basis for such processing, we generally obtain the consent of the person concerned.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject, shall always be in line with the General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to Jürgen Koller Software GmbH. By means of this data protection declaration, our company would like to inform the public about the type, scope, and purpose of the personal data we collect, use, and process. Furthermore, data subjects are informed of the rights to which they are entitled by means of this data protection declaration.

As the controller responsible for processing, Jürgen Koller Software GmbH has implemented numerous technical and organizational measures to ensure the most complete possible protection of personal data processed via this website. Nevertheless, internet-based data transmissions can generally have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us in alternative ways, for example by telephone.

**1. Definitions**

The data protection declaration of Jürgen Koller Software GmbH is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public as well as for our customers and business partners. To ensure this, we would like to explain the terms used in advance.

We use the following terms, among others, in this data protection declaration:

1) **Personal Data**

Personal data is any information that relates to an identified or identifiable natural person (hereinafter "data subject"). A natural person is considered to be identifiable who can be identified, directly or indirectly, in particular by means of assignment to an identifier such as a name, to a Identification number, location data, an online identifier, or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2) **Affected Person**

Data subject is any identified or identifiable natural person whose personal data is processed by the data controller.

3) **Processing**

Processing is any process carried out with or without the help of automated procedures or any such series of processes in connection with personal data, such as collection, recording, organization, ordering, storage, adaptation or modification, reading, querying, use, disclosure by transmission, distribution, or any other form of making available, matching or linking, restriction, deletion, or destruction.

4) **Restriction of processing**

Restriction of processing is the marking of stored personal data with the aim of restricting their future processing.

5) **Profiling**

Profiling is any type of automated processing of personal data, which consists in using this personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to work performance, economic situation, health, personal preferences, interests, reliability, behavior, whereabouts or relocation.

6) **Pseudonymization**

Pseudonymization is the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without the use of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures that ensure that the personal data not assigned to an identified or identifiable natural person.

7) **Controller or data controller**

The person responsible or responsible for processing is the natural or legal person, authority, institution, or other body that alone or jointly with others decides on the purposes and means of processing personal data. If the purposes and means of this processing are specified by Union law or the law of the Member States, the person responsible or the specific criteria for their naming can be provided for by Union law or the law of the Member States.

8) **Processors**

Processor is a natural or legal person, public authority, institution, or other body that processes personal data on behalf of the person responsible.

9) **Recipient**

Recipient is a natural or legal person, public authority, institution, or other body to which personal data is disclosed, regardless of whether it is a third party or not. However, authorities that may receive personal data in the context of a specific investigation mandate under Union or Member State law are not considered recipients.

10) **Third party**

Third party is a natural or legal person, public authority, agency, or body other than the data subject, the controller, the processor, and the persons who, under the direct responsibility of the controller or the processor, are authorized to process the personal data.

11) **Consent**

Consent is any expression of will voluntarily given by the data subject in an informed manner and unequivocally for the specific case in the form of a declaration or other clear confirmatory action with which the data subject indicates that they consent to the processing of their personal data is.

**2. Name and address of the person responsible for processing**

The person responsible within the meaning of

the General Data Protection Regulation, other data protection laws applicable in the member states of the European Union, and other provisions of a data protection nature is:

Publisher: Jürgen Koller Software GmbH

Address: Wilhelmstr. 5, 74072 Heilbronn, Germany

Tel.: +49 (07131) 3828083

Email: datenschutz@juergenkoller.software

Website: https://juergenkoller.software

**3. Collection of general data and information**

The website of the Jürgen Koller Software GmbH collects a series of general data and information when a data subject or automated system calls up the website. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites, which are accessed via an accessing system on our website can be controlled, (5) the date and time of access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) other similar data and information used to avert threats in the event of attacks on our information technology systems.

When using these general data and information, the Jürgen Koller Software GmbH does not draw any conclusions about the data subject. Rather, this information is required to (1) deliver the content of our website correctly, (2) optimize the content of our website and the advertising for it, (3) ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyber attack. This anonymously collected data and information is therefore evaluated by Jürgen Koller Software GmbH statistically and with the aim of increasing data protection and data security in our company in order to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by an affected person.

You can also visit this website without providing any personal information. In order to improve our online offer, however, we save your access data to this website (without personal reference). This access data includes, for example, the file you requested or the name of your Internet provider. Due to the anonymization of the data, it is not possible to draw conclusions about your person.

**4. SSL Encryption**

In order to protect the security of your data during transmission, we use state-of-the-art encryption methods (e.g., SSL) via HTTPS.

**5. Registration on our website**

The data subject has the option of registering on the website of the controller by providing personal data. Which personal data is transmitted to the person responsible for processing results from the respective input mask used for registration. The personal data entered by the person concerned are collected and stored exclusively for internal use by the person responsible for processing and for their own purposes. The person responsible for processing can arrange for the data to be passed on to one or more processors, for example, a parcel service provider, who also uses the personal data exclusively for internal use attributable to the person responsible for processing.

By registering on the website of the person responsible for processing, the IP address assigned to the person concerned by the Internet service provider (ISP), the date, and time of registration are also stored. This data is stored against the background that this is the only way to prevent misuse of our services and, if necessary, to enable criminal offenses that have been committed to be investigated. In this respect, the storage of this data is necessary to protect the person responsible for processing. In principle, this data will not be passed on to third parties unless there is a legal obligation to pass it on or the passing on is for criminal prosecution.

The registration of the data subject, with the voluntary provision of personal data, enables the data controller to offer the data subject content or services that, due to the nature of the matter, can only be offered to registered users. Registered persons are free to change the personal data provided during registration at any time or to have it completely deleted from the database of the person responsible for processing.

The person responsible for processing shall provide any data subject with information at any time upon request as to which personal data is stored about the data subject. Furthermore, the person responsible for processing corrects or deletes personal data at the request or notice of the person concerned, provided that there are no legal storage obligations to the contrary. All of the employees of the person responsible for processing are available to the person concerned as contact persons in this context.

**6. Contact option via the website**

Due to legal regulations, the Jürgen Koller Software GmbH website contains information that enables quick electronic contact to our company and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address). If a person concerned contacts the person responsible for processing by e-mail or via a contact form, the personal data transmitted by the person concerned will be automatically saved. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. This personal data will not be passed on to third parties.

**7. Routine Deletion and Blocking of Personal Data**

The person responsible for processing processes and stores personal data of the person concerned only for the period necessary to achieve the purpose of storage or if this is required by the European directive and regulation giver or another legislator in laws or regulations which the person responsible for processing is subject to.

If the purpose of storage no longer applies or if a storage period stipulated by the European legislator for directives and regulations or another responsible legislator expires, the personal data will be blocked or deleted as a matter of routine and in accordance with the statutory provisions.

**8. Rights of the data subject**

1) **Right to Confirmation**

Each data subject has the right, granted by the European directive and regulation giver, to request confirmation from the data controller as to whether personal data relating to them is being processed. If a data subject wishes to exercise this right to confirmation, they can contact an employee of the data controller at any time.

2) **Right to information**

Every person affected by the processing of personal data has the right, granted by the European directive and regulation giver, to receive free information about the personal data stored about him and a copy of this information from the person responsible for processing at any time. Furthermore, the European legislator for directives and regulations has granted the data subject access to the following information:

- the processing purposes

- the categories of personal data being processed

- the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations

- If possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria used to determine that duration

- the existence of a right to correction or deletion of the personal data concerning you or to restriction of processing by the person responsible or a right to object to this processing

- the existence of a right of appeal to a supervisory authority

- if the personal data is not collected from the data subject: all available information about the origin of the data

- the existence of automated decision-making including profiling in accordance with Article 22 Paragraphs 1 and 4 GDPR and - at least in these cases - meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

Furthermore, the data subject has a right to information as to whether personal data has been transmitted to a third country or to an international organization. If this is the case, the person concerned has the right to receive information about the appropriate guarantees in connection with the transmission. If a data subject wishes to exercise this right to information, they can contact an employee of the data controller at any time.

3) **Right to Rectification**

Every person affected by the processing of personal data has the right granted by the European directive and regulation giver to demand the immediate correction of incorrect personal data concerning them. Furthermore, the data subject has the right, taking into account the purposes of the processing, to request the completion of incomplete personal data - also by means of a supplementary declaration. If a data subject wishes to exercise this right to rectification, they can contact an employee of the data controller at any time.

4) **Right to erasure (right to be forgotten)**

Every person affected by the processing of personal data has the right, granted by the European directive and regulation giver, to demand that the person responsible delete the personal data concerning them immediately if one of the following reasons applies and if the processing is not necessary:

- The personal data were collected for such purposes or otherwise processed for which they are no longer necessary.

- The data subject revokes their consent on which the processing was based pursuant to Art. 6 Para. 1 Letter a GDPR or Art. 9 Para. 2 Letter a GDPR and there is no other legal basis for the processing.

- The data subject objects to the processing in accordance with Art. 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or the data subject objects to the processing in accordance with Art. 21 (2) GDPR.

- The personal data have been unlawfully processed.

- Erasure of the personal data is necessary to fulfill a legal obligation in Union or Member State law to which the controller is subject.

- The personal data was collected in relation to information society services offered in accordance with Art. 8 Para. 1 GDPR.

If one of the above reasons applies and a person concerned wishes to have personal data stored at Jürgen Koller Software GmbH deleted, he or she can contact an employee of the person responsible for processing at any time. The employee of Jürgen Koller Software GmbH will ensure that the request for deletion is complied

with immediately. If the personal data has been made public by Jürgen Koller Software GmbH and our company, as the person responsible, is obliged to delete the personal data in accordance with Art. 17 Para. 1 DSGVO, Jürgen Koller Software GmbH shall take appropriate measures, also of a technical nature, taking into account the available technology and the implementation costs, to inform other persons responsible for data processing who process the published personal data that the data subject is being used by these others for the person responsible for data processing has requested the deletion of all links to this personal data or of copies or replications of this personal data, insofar as the processing is not necessary. An employee of the Jürgen Koller Software GmbH will arrange the necessary measures in individual cases.

5) **Right to restriction of processing**

Every person affected by the processing of personal data has the right, granted by the European directive and regulation giver, to demand that the person responsible restrict the processing if one of the following conditions is met:

- The accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data.

- The processing is unlawful, the data subject refuses the deletion of the personal data and instead requests the restriction of the use of the personal data.

- The person responsible no longer needs the personal data for the purposes of processing, but the data subject needs them to assert, exercise, or defend legal claims.

- The data subject has lodged an objection to the processing pursuant to Article 21(1) GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met and a data subject wishes to request the restriction of personal data stored at Jürgen Koller Software GmbH, they can contact an employee of the data controller at any time. The employee of the Jürgen Koller Software GmbH will arrange the restriction of the processing.

6) **Right to data portability**

Every person affected by the processing of personal data has the right, granted by the European directive and regulation giver, to receive the personal data relating to them, which the person concerned has provided to a person responsible, in a structured, common, and machine-readable format. You also have the right to transmit this data to another person responsible without hindrance from the person responsible to whom the personal data was provided, provided that the processing is based on the consent in accordance with Art. 6 Para. 1 Letter a DSGVO or Art. 9 Para. 2 letter a GDPR or on a contract pursuant to Art. 6 para. 1 letter b GDPR and the processing is carried out using automated procedures, unless the processing is necessary for the performance of a task that is in the public interest or in the exercise of official authority, which has been transferred to the person responsible. Furthermore, when exercising their right to data portability in accordance with Art. 20 Para. 1 GDPR, the data subject has the right to obtain that the personal data be transmitted directly from one person responsible to another person responsible, insofar as this is technically feasible and insofar as this is not the case the rights and freedoms of other people are impaired. In order to assert the right to data transferability, the person concerned can contact an employee of Jürgen Koller Software GmbH at any time.

7) **Right to object**

Every person affected by the processing of personal data has the right granted by the European directive and regulation giver, for reasons arising from their particular situation, at any time against the processing of personal data concerning them, which is based on Art. 6 Para. 1 Letter e or f GDPR to file an objection. This also applies to profiling based on these provisions. Jürgen Koller Software GmbH will no longer process the personal data in the event of an objection unless we can demonstrate compelling legitimate grounds for the processing which outweigh the interests, rights, and freedoms of the data subject, or the processing serves to assert or exercise or defense of legal claims. If Jürgen Koller Software GmbH processes personal data in order to operate direct advertising, the person concerned has the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling insofar as it is associated with such direct advertising. If the data subject objects to Jürgen Koller Software GmbH to the processing for direct marketing purposes, Jürgen Koller Software GmbH will no longer process the personal data for these purposes. In addition, the data subject has the right, for reasons arising from their particular situation, against the processing of personal data relating to them, which is carried out at Jürgen Koller Software GmbH for scientific or historical research purposes or for statistical purposes in accordance with Art. 89 Para. 1 GDPR to object unless such processing is necessary to fulfill a task in the public interest. In order to exercise the right to object, the data subject can directly contact any employee of Jürgen Koller Software GmbH or another employee. The data subject is also free, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, to exercise their right to object by automated means using technical specifications.

8) **Automated individual decision-making, including profiling**

Every person affected by the processing of personal data has the right granted by the European legislator of directives and regulations not to be subject to a decision based solely on automated processing - including profiling - which has legal effects on them or significantly affects them in a similar way if the decision (1) is not necessary for entering into, or the performance of, a contract between the data subject and the person responsible, or (2) is permissible on the basis of Union or Member State legislation to which the person responsible is subject and such legislation requires appropriate measures to safeguard the rights and freedoms and legitimate interests of the data subject or (3) is carried out with the express consent of the data subject. If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, the Jürgen Koller Software GmbH shall implement suitable measures to safeguard the rights and freedoms and to protect the legitimate interests of the data subject, including at least the right to obtain human intervention on the part of the controller, to express his or her point of view, and to contest the decision. If the data subject wishes to assert rights relating to automated decisions, they can contact an employee of the data controller at any time.

9) **Right to revoke consent under data protection law**

Every person affected by the processing of personal data has the right granted by the European directive and regulation giver to revoke consent to the processing of personal data at any time. If the data subject wishes to assert their right to revoke consent, they can contact an employee of the data controller at any time.

**9. Use of libraries (web fonts)**

In order to display our content correctly and graphically appealing across browsers, we use libraries and font libraries on this website, e.g. B. Google Webfonts (https://www.google.com/webfonts/). Google web fonts are transferred to your browser's cache to avoid multiple loading. If the browser does not support Google Webfonts or prevents access, content will be displayed in a standard font.

Calling up libraries or font libraries automatically triggers a connection to the library operator. It is theoretically possible - although it is currently unclear whether and, if so, for what purposes - that operators of such libraries collect data.

The privacy policy of the library operator Google can be found here: https://www.google.com/policies/privacy/

**10. Use of Adobe Typekit**

We use Adobe Typekit for the visual design of our website. Typekit is a service of Adobe Systems Software Ireland Ltd. which gives us access to a font library. To integrate the fonts we use, your browser must establish a connection to an Adobe server in the USA and download the font required for our website. This gives Adobe the information that our website was accessed from your IP address. For more information about Adobe Typekit, see Adobe's privacy policy, which you can access here: www.adobe.com/privacy/typekit.html

**11. Legal basis of processing**

Art. 6 I lit. a GDPR serves our company as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfill a contract to which the data subject is party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 I lit. b GDPR. The same applies to such processing operations that are necessary to carry out pre-contractual measures, for example in the case of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Article 6 I lit. c GDPR. In rare cases, the processing of personal data could become necessary to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data, or other vital information would have to be passed on to a doctor, hospital, or other third party. Then the processing would be based on Art. 6 I lit. d GDPR. Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights, and fundamental freedoms of the person concerned do not prevail. Such processing operations are permitted to us in particular because they have been specifically mentioned by European legislators. In this respect, he

took the view that a legitimate interest could be assumed if the data subject is a customer of the person responsible (recital 47 sentence 2 GDPR).

**12. Legitimate interests in processing pursued by the controller or a third party**

If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is conducting our business for the benefit of all our employees and our shareholders.

**13. Duration for which the personal data will be stored**

The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline has expired, the corresponding data will be routinely deleted, provided that they are no longer required to fulfill the contract or to initiate a contract.

**14. Statutory or contractual requirements for providing the personal data; Necessity for the conclusion of the contract; obligation of the data subject to provide the personal data; possible consequences of non-provision**

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual regulations (e.g. information on the contractual partner). Sometimes it may be necessary for a contract to be concluded that a person concerned makes personal data available to us, which must then be processed by us. For example, the data subject is obliged to provide us with personal data if our company concludes a contract with them. Failure to provide the personal data would mean that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact one of our employees. Our employee clarifies to the data subject on a case-by-case basis whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and what the consequences would be if the personal data were not provided.

**15. Change to Privacy Policy**

We reserve the right to adapt this data protection declaration so that it always corresponds to the current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration will then apply to your next visit.

**16. Existence of automated decision-making**

As a responsible company, we do not use automatic decision-making or profiling.

---